PPM: Communications Interest Area
Number of people needed 3 Budget $3000
Purpose
To facilitate good communication within UUFSM and to share our message with the world via publicity and website
Tasks that belong to Communications
- Publications pamphlets, brochures, directory
- Information binders
- Web Services maintains website, facebook page, Twitter account, and provide email aliases and mailing lists
- Publicity: advertising, online notices, announcements, public relations
- Historian retains photographs, mementos and documents for historical purposes
- Telephone
- Weekly Bulletin send out weekly email announcements, include info in Sunday bulletin
- Newsletter - create and distribute monthly
Responsibilities of Communications
- Mail work with Secretary to place in Mail Folder or sort and hand-distribute in a timely fashion. Mail bills directly to the Treasurer if necessary.
- Develop Phone Tree work with Membership on this
- Calendar with assistance of Vice Chair, maintain a consistent and current Calendar in all publications, printed and online
- Help the Fellowship by assisting the Secretary, the Board, and other Committees in formatting, producing and copying documents, pamphlets, and reports
Responsibilities of Board Liaison to Communications Interest Area
- gives monthly updates to the Board, preferably via email to Secretary [at] uufsm [dot] org one week before the board meeting.
- coordinates tasks when necessary
- give people praise, ask if they need help
- Check our phone listing in the Phone Book and the Newspaper(s) to make sure it's accurate. Update if necessary. Make recommendations about renewing telephone book ads to Board.
- Makes sure all members have access to UUFSM's tax-exempt Code
- keeps track of who has the Staples Charge cards (we have four)
- previews expenditures and signs vouchers
- Oversees preparation of annual Budget request and send to Treasurer by 1 February
- Oversees preparation of annual Report, send to Secretary by 1 May.
- Remind people to send Secretary copies of documents for archives
- Recruits committee members and team leaders.
- If asked and if convenient, act as emergency back-up to the Bulletin Producer on a Sunday morning by:
o putting announcements in UUFSM Reference Binder
o checking for Bulletin mail and get to next week's Bulletin Producer
o on first Sunday, getting stamped envelopes and labels from the UUFSM Mail folder then mailing Newsletter to members without email.
